Data Privacy Notice

At The Bandish Group, we are committed to protecting your personal data during the recruitment process. This Privacy Notice explains how we collect, use, and safeguard personal information about candidates who apply for roles in our organization, including those in regulated life sciences fields such as pharmaceuticals, biotechnology, medical devices, clinical trials, and healthcare.

1. Scope

This Privacy Notice applies to individuals whom we submit to our clients, whether it is a full-time position, contractor, consultant, or intern. It also applies to personal data collected through recruitment events, talent databases, third-party job platforms, and professional networking sites (e.g., LinkedIn).

2. What Information We Collect

We may collect and process the following types of personal information during the recruitment process:

a. Identification & Contact Information

  • Name, email address, phone number, location

  • LinkedIn profile or other social media (if provided)

b. Professional Information

  • Resume/CV, cover letter, job application details

  • Work history, education, certifications (e.g., GCP, GLP, ISO, etc.)

  • Professional licenses or credentials (where relevant for regulatory roles)

c. Assessment & Interview Data

  • Interview notes, test scores, case study responses

  • References from previous employers or academic institutions

d. Sensitive Data (only when necessary and permitted)

  • Health information (e.g., disability accommodation)

  • Background checks (e.g., regulatory clearance, criminal records)

  • Right-to-work or visa status

  • DE&I data (e.g., gender, race, veteran status — if voluntarily disclosed)

3. How We Use Your Information

We use candidate data only for recruitment-related purposes, including:

  • Identifying and evaluating potential candidates

  • Managing interviews, assessments, and communications

  • Verifying credentials and references

  • Complying with regulatory or legal obligations (e.g., employment laws, industry certifications)

  • Ensuring compliance with internal diversity, inclusion, and equal opportunity policies

  • Creating and maintaining a candidate talent pool for future opportunities

4. Legal Basis for Processing

Depending on your jurisdiction, our processing of your personal data is based on:

  • Consent (where required, e.g., storing your CV for future roles)

  • Pre-contractual obligations (e.g., reviewing your application)

  • Legal compliance (e.g., background checks under industry laws)

  • Legitimate interest (e.g., efficient hiring and workforce planning)

5. Who We Share Your Data With

Your data may be shared only on a strict need-to-know basis with:

  • Internal HR and hiring managers

  • Authorized third-party recruiters or background check providers

  • Government agencies or regulators (if legally required)

  • Third-party HR tools or applicant tracking systems (ATS) under secure agreements

  • We do not sell your data or use it for unrelated marketing.

6. International Data Transfers

If we operate globally, your data may be transferred outside your home country. In such cases, we apply appropriate safeguards such as:

  • Standard Contractual Clauses (SCCs)

  • Cross-border data agreements

  • Country-specific compliance measures (e.g., GDPR, UK GDPR, PIPEDA)

7. Data Retention

We retain candidate data only for as long as necessary:

  • For active hiring processes

  • To comply with applicable laws (e.g., equal opportunity audits)

  • For future recruitment (only with your consent or were allowed by law)

  • You can request deletion of your data at any time (unless we are legally required to retain it).

8. Your Rights

You may have rights under local data protection laws, such as:

  • Access your data

  • Correct inaccurate information

  • Request deletion of your data

  • Withdraw your consent (if applicable)

  • Object to certain processing

  • Lodge a complaint with a data protection authority

  • To exercise your rights, please contact us at: info@bandishgroup.com or 267-483-5233.

9. Security Measures

We take data protection seriously. Candidate data is stored securely and accessed only by authorized personnel. We implement industry-standard measures to prevent unauthorized access, loss, or misuse.

10. Updates to This Notice

We may update this Privacy Notice from time to time. If we make significant changes, we will notify you via email.

11. Contact Us

If you have any questions or concerns about this Privacy Notice or how your data is handled during the recruitment process, please contact:

The Bandish Group, LLC
Jackie Bandish
Managing Member and Founder
Email: jackie@bandishgroup.com
Phone: 267-483-5125